From PIMS to DPOaaS: Getting to grips with your GDPR policy

When it comes to avoiding data misuses, how thorough is your GDPR policy? The maximum fine for GDPR non compliance is £10 million, or 2% of annual global turnover, so avoiding data breaches will save your business from hefty fines, as well as reputational damage. Knowing the risks associated with an unclear GDPR policy, as well as the assessments your business can make use of to strengthen your data security, will ensure your GDPR policy can safeguard you and your reputation for the months and years to come. So which kind of GDPR policy will help lead your business to data security success?

An awareness of the regulations: the 7 GDPR policy principles

Let’s start with the reason thorough assessments are so useful when it comes to maintaining your data security with a strong GDPR policy. GDPR compliance is made up of 7 key principles; transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity and confidentiality and accountability. Put simply, these principles make sure you and your team know exactly which rules and regulations you’re responsible for when it comes to managing your data usage through your GDPR policy. Understanding how these principles work in conjunction with one another will make sure your GDPR policy ticks every box when it comes to your compliance, as well as being streamlined to your business’s unique needs.

Managing your data transfers with PIMS Implementation

One of the first things to consider when implementing your GDPR policy is how you keep track of the data your team regularly handles. Implementing a PIMS, or Personal Information Management System, allows you to take control of the professional data you’re using, making it easily manageable and accessible. Think about the amount of information you and your team make use of every working day. Whether it’s data files, email chains, browser bookmarks or instant messaging you’re using the most, having a framework of control in place will allow you to manage your data easily, within a secure online system.

A comprehensive PIMS system is a crucial part of your GDPR policy, as it will ensure you can easily identify risks to your personal data – this acts as part of a privacy compliance framework that will prove your business has been taking active steps to monitor your data transfers.

Plugging the gaps in your infrastructure with Gap Analysis

This kind of GDPR policy is most useful for giving you the peace of mind you need to carry out your day to day data transfers, without the niggling fear of cyber attackers or hackers gaining access to your personal information. During gap analysis, experts carry out an extensive assessment of your GDPR policy and procedures in order to gain a comprehensive idea of the security systems you have in place to protect your data. This enables GDPR policy experts to suggest changes to your current procedures that will leave your systems impassable to hackers. Gap analysis is a great way of securing your infrastructure for the future too; the rigorous nature of this analysis means that your GDPR policy will include an extensive insight into the threats that could evolve to affect your systems in the future. Learn more about the processes behind a strong GDPR policy like gap analysis here.

Preparing for the aftermath of a data breach with DPOaaS

Finally, your GDPR policy should plan for the actions your business will need to take in the event of a data breach, as well as working to maximise your data security in the first place. Implementing DPOaaS, or Data Protection Officer as a Service, gives you access to a GDPR policy expert, who can help you understand how the rules and regulations could affect your specific circumstances. A DPO is also a crucial resource if your organisation falls foul of a data breach or cyber attack; your designated data security expert will navigate you through the fallout, working to minimise the damage to your business and reputation as far as possible. If you’re interested in learning more about the benefits DPOaaS can offer your business, take a look at this blog.

Unsure if your GDPR policy has what it takes to stand up to the hackers? From Gap Analysis to PIMS Implementation, our expert team will provide you with the tools you need to secure your infrastructure both now, and into the future. Take a look at our GDPR policy pagesto find out more about maintaining your compliance.


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